Here are some things you can do to prepare your OpenScholar site for a smooth migration.
Remove old or unnecessary content
This is a good time to create a site inventory and audit to identify content that can be deleted or archived elsewhere.
- Create an inventory of your website and delete any old content you no longer need (old events, press releases, announcements, files, etc.)
- Content Inventory and Auditing 101 (Nielsen/Norman Group) – Great article, includes a content inventory template
- If you’ve created several sites, delete any sites that are no longer needed
Review your site owner and members
It’s important to make sure your site owner and site members are up-to-date. Site owners are usually the first point of contact if there is an issue with a site.
Read the knowledge base article about transferring ownership. If the owner of the site has left Harvard and you need more help, please contact the HUIT Service Desk.
Make sure your content is accessible
- Digital accessibility content creator essentials
- Creating accessible documents
- Multimedia accessibility
Check for broken links and any quality issues
SiteImprove is a tool available to Harvard that scans your website for typos, broken links, accessibility, and other content quality issues
Move private files to SharePoint
HarvardSite Drupal does not have a Private Files feature, which was used in OpenScholar to place documents and media files behind HarvardKey.
If you are using Private Files on your OpenScholar site, and you need to protect files behind HarvardKey, HUIT suggests you use SharePoint. SharePoint allows you to store files on a private SharePoint site and generate HarvardKey protected URLs. It also allows for more granular permissions for file sharing.